Recognizing compliance as the foundation of corporate management, the NH Foods Group engages in fair and candid corporate activities and strives to fulfill its social responsibilities.
Activities to Strengthen Compliance
The NH Foods Group has reinforced compliance by 1) formulating a compliance management policy, 2) conducting awareness-raising activities to ensure that employees are aware of these policies in order to implement them, 3) monitoring to confirm proper implementation,and 4) modifying and improving as necessary. By repeating this cycle we endeavor to enhance and reinforce compliance management.
1. Formulating Our Compliance Management Policy.
We established “The NH Foods Group Global Action Standards” and each group company establish their own action standards in each region.
The NH Foods Group Global Action Standards
In following “The NH Foods Group Global Action Standards”, Group executives and employees will cultivate the way of thinking needed to fulfill our responsibility to stakeholders and carry out our work with pride as a member of a global company conducting business activities in Japan and other countries.
(Position of Action Standards)
Each group company create own action standards based on “The NH Foods Group Global Action Standards” depending on each country and region’s social habits and the type of business.
The NH Foods Group Global Action Standards
- Our approach to customers
We shall rise to the expectations of our customers and aim to satisfy by providing safe, reliable and high-quality products and services along with suitable information. Moreover, we shall fully understand and comply with all relevant laws, regulations and rules.
- Our approach to business partners
We shall strive to ensure the safety of all of the raw materials and ingredients, and goods we purchase, and actively verify the quality control practices and legal compliance of our suppliers. Moreover, we shall engage in fair and transparent business practices, and build relationships of mutual trust with our business partners.
- Our responsibility to shareholders and investors
We shall release the appropriate corporate information at the appropriate time to advance management transparency and work to improve our corporate value to meet the expectations of our shareholders and investors.
- Our responsibility to society
We shall comply to all relevant laws and regulations and contribute to solving social issues through our business as we promote environmentally-harmonious corporate operations on the path to realizing a sustainable society.
- A fulfilling workplace
We shall respect all fellow Group executives and employees, and aspire for a workplace that is both fulfilling and that allows the maximal use of our individual skills.
- NH Foods Group Action Standards (Japanese version)
Based on “The NH Foods Group global action standards”, it shows the concrete way of acting in Japan.
All executives and employees respond to the corporate social responsibility and requests from the society by acting in accordance with “The NH Foods Group global action standards”.
2. Holding Awareness-Raising Campaigns
We conduct awareness-raising campaigns to deepen understanding and reaffirm the importance of compliance in the minds of all employees.
- Compliance training
We reinforce compliance awareness by holding compliance-training seminars for each level of the organization to disseminate knowledge and generate group discussions based on case studies.
- Compliance meetings
We also hold meetings to share the results of compliance activities at each office/site.
- Office study groups
Offices convene study groups individually or with nearby business units to explore material presented on video or in case studies.
We monitor the results and issues arising from our awareness-raising campaigns while also accessing specific feedback and comments from frontline employees for use as valuable information.
We set up two desks inhouse and two outside, which all Group employees can freely access in order to report complaints, blow the whistle or seek advice about workplace issues.
NH Foods Group Corporate Information Management Rules
The Compliance Department gathers and centrally manages important information on unusual developments (such as operational mishaps, accidents, or issues) within the NH Foods Group.
Regular communication with employees at business sites Members of the Compliance Department regularly visit our business sites and solicit feedback from employees. The goal is to identify potential risks, avoid them, take preventive measures, detect problems early and solve them.
Liaison between compliance units
Contact is maintained between the Compliance Committee, which checks Groupwide compliance and explores policies, the compliance promotion committees of Group companies and business units, and representatives of the Compliance Leader Conference where promotion committees discuss measures.
Centralized information management
The Compliance Department centrally manages unfavorable information. It distributes reports to directors, Audit and Supervisory Board members executive officers, and directors of other divisions immediately after obtaining such information. The department also reports to the Board of Directors and the Compliance Committee.
Compliance Committee: This body conducts comprehensive checks notably by monitoring compliance throughout the NH Foods Group, making arrangements to promote compliance, and establishing guidelines.
Compliance promotion committees: Each Group company and business unit has such a committee, chaired by a president or general manager, to ensure business-specific compliance.
Compliance Leader Conference: Compliance promotion committee leaders from across the country regularly attend these conferences to discuss compliance activities, share information, and explore specific Groupwide measures to be implemented by the various compliance promotion committees.